We compared Asana and Trello based on our users reviews in six parameters. After reading the collected data, you can find our conclusion below:
Users found the setup process for Asana to be straightforward and easy, with it being intuitive and adaptable. Trello was described as simple and quick to set up, with users mentioning that it can be done in a short amount of time.
Asana offers the ability to collaborate on projects and tasks, efficiently manage timelines and work breakdown structures, create subtasks, and customize the interface. On the other hand, Trello provides a user-friendly interface with drag and drop functionality, the ability to add images and tag colleagues, and the option to provide updates within tasks.
Based on the feedback, Asana could improve its scalability for large teams, task dependencies, video communication capabilities, and integration with other workflows. On the other hand, Trello could benefit from quick tutorials, more integrations, customization options, better reporting capabilities, and improved mobile app features.
Users have different experiences with the setup cost of Asana and Trello. Asana is known for being simple to set up, and Trello provides a free version that fulfills users' requirements without any expenses. Asana's pricing is seen as reasonable by some, and Trello's pricing options are highly regarded. In conclusion, users hold varying viewpoints regarding the pricing and setup cost of both platforms.
Asana users have seen a favorable return on investment, with enhancements in time allocation, efficiency, and company expansion. Trello users have also achieved positive ROI, although the specific advantages are not specified.
Asana's customer service has garnered varied feedback, with some users praising its helpfulness and responsiveness, while others perceive it as less comprehensive compared to other tools. Conversely, Trello's customer service has been commended for its strong web and email support.
Comparison Results
In Asana and Trello, both platforms have simple setup processes and are praised for their user-friendly interfaces. Asana stands out for its efficient task management and the ability to easily share projects and tasks among team members. However, it is not as scalable for larger teams and lacks integration with other workflows. On the other hand, Trello is valued for its intuitive navigation and visualization capabilities. Areas for improvement for Trello include the need for tutorials, more integrations, and better reporting capabilities. Pricing and licensing experiences vary, with some finding them reasonable while others suggest they could be lower. Customer service and support experiences are mixed for both platforms.
"Asana has a wonderful user experience that is very easy to interact with and has tons of integrations with other products and tools."
"The initial setup is straightforward. It was just a few clicks to get started and to integrate Asana into our existing business system. It took 15 days to fully implement our projects using Asana."
"Asana provides a lot of options and a lot of customization to give the best efficient way for your business to operate. For example, I can customize my tasks, tables, and pipelines the way I want them to fit my business model. It's easy and highly customizable."
"It's an easy way to communicate."
"The tool has a lot of integrations."
"It is pretty comprehensive when it comes to the different views that it gives you. It gives you a Gantt chart view, calendar view, board view, and list view. It is kind of helpful to have different types of views and see how it views your different tasks. I appreciate being able to do that. The biggest thing is that it is extremely user friendly. Asana is pretty intuitive. Someone who is not tech-savvy can kind of catch on quickly. It is better than other tools like Smartsheet. Some of the other tools like Microsoft Project and Excel are great tools, but you have to invest a lot of time to learn them, which is not the case with Asana."
"The solution scales well."
"Stable Kanban style tool for collaboration and task management. It runs smoothly and has a straightforward setup."
"What I like the most about Trello is how engaging and efficient it is. I like that it allows me to monitor which tasks have been completed and which ones haven't by removing a particular card away from the board, stating that the task has been done."
"Trello's user interface is really good, making it easy for us to maintain and monitor."
"Trello is quite easy to learn. The features that are available in the current version are enough to do your basic documentation and management."
"The user interface is great. I find it very easy to create cards."
"It can be used online or as an application from anywhere."
"The most valuable features of the solution revolve around the mobile version of the product that was easy to use."
"Trello's most valuable feature is its visuals. You can customize your board with covers and pictures. There are no restrictions in workflow columns as in Jira. It is a powerful solution to organize work. Jira is process-oriented and restrictive."
"Trello is very easy to install and set up. It is also easy to use. Its interface is excellent."
"The stability of Asana is good. However, there are some issues with maintenance, when the solution is down. For example, there might be maintained for a few hours where we cannot use the solution."
"The documentation could be enhanced by incorporating more visually informative videos that demonstrate how to accomplish specific tasks. While Asana's community support is valuable for answering questions, finding precise answers often requires sifting through multiple posts. Having concise and explanatory videos would greatly improve the user experience. When searching on platforms like Google, there are many individuals sharing their approaches to using Asana. However, the information provided is often not directly applicable to one's specific needs. Therefore, it would be advantageous to have comprehensive video tutorials that address common user queries. This would provide a more efficient and intuitive way of accessing information, especially when it comes to learning how to navigate and utilize Asana's features effectively."
"On the development side for technical project management, Asana is missing features. We only use it for discussing tasks and strategies, and we use it for customer to-do lists. It doesn't have the source code integration that Jira and Jira Service Desk both have."
"I rate the support from Asana a four out of five."
"This solution has a learning curve, where it is initially difficult to use."
"It's difficult to have short-term collaborations with external users because the operations team owns the final licenses, and I work for marketing."
"It would be great if Asana could create a library for each project within the interface."
"We don't get enough notifications."
"The hardware configuration is limited."
"Sometimes the notifications are not updated on iOS."
"The mobile version of Trello can be improved upon."
"It could have a bit more customization, especially for organizations that may want to integrate it into their own systems."
"As a team board it did not work well for us."
"Although it has many useful features, the one thing I don't like about Trello is that it constantly sends out unimportant notifications."
"The solution could be priced cheaper."
"The product is not easy to use."
Asana is ranked 3rd in Project Management Software with 43 reviews while Trello is ranked 7th in Project Management Software with 39 reviews. Asana is rated 8.4, while Trello is rated 8.4. The top reviewer of Asana writes "Extremely stable, user-friendly, and easy to navigate". On the other hand, the top reviewer of Trello writes "The solution is easy to set up, extremely stable, and is available on multiple devices". Asana is most compared with Microsoft Azure DevOps, Microsoft Project, Wrike, monday.com and Adobe Workfront, whereas Trello is most compared with Wrike, Jira, monday.com and Broadcom Clarity . See our Asana vs. Trello report.
See our list of best Project Management Software vendors.
We monitor all Project Management Software reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.
This is a good question, but the starting point would be to understand whether your focus is on project management software or portfolio management software because there is a big difference between the two.
In terms of software, project management software is really focused on managing individual projects and can help communicate information about a specific project. Project management software is commonly used by Project Managers and the project team members. Portfolio management software though is focused on the entire portfolio of projects to give senior leaders holistic visibility of those projects. Portfolio management software helps senior leaders to make better strategic decisions. Check out this article for more information on this topic: https://acuityppm.com/project-...
Hi Netanya, for complez projects I recommend Basecamp or Microsoft Project, but for small or low complexity projects I suggest Trello. Best regards.
Hi Netanya,
If you want to reach a quick-wins at the portfolio level with an intelligent algorithmic and automated approach please look at my favourite tool called Aangine.
It gives you capabilities to run multiple What-if scenarios at the portfolio level, considering various constraints on capacity, budgets, timing and prioritization. It helps PMOs/SPMs very quickly to perform risk & value analysis and run impacts analysis to see what happens if suddenly priorities/capacity/budget will be changed. Visibility on future horizons, possibly bottlenecks and risks gives you the opportunity to compare and run an intelligent algorithm to optimise your future portfolio within a new reality immediately. As an outcome, in the first couple of quarters, you will get significant results on your execution side of the way of working.
Regarding the execution part of the delivery for the corporate customers, I would recommend Micro Focus PPM review.
Kind regards,
I. Bayraktar
I’ve used Trello, Asana, and Monday.com.
My favorite by far is ClickUp due to following reasons:
1. It’s inexpensive.
2. Support is great.
3. Very flexible - we do sprints with points and it’s great for this.
4. They are constantly launching new improvements.
5. Most important - my team loves ClickUp and actually uses it! We particularly like the goals feature.
Jira is what we currently use and I have no complaints about it at all.
Since 1998 I have been using the Planisware project portfolio management solution for multiple pharma organizations.
The application initially had the esoteric name OPX2. For easier international name recognition, its name sensibly became Planisware in 2009 with the release of P5. Subsequent releases of Planisware P5 and Planisware P6 (or V6) and currently Planisware Enterprise (E7) have brought substantive improvements to the stakeholder community in user interface, capabilities, reporting, and performance.
Planisware documentation has evolved markedly with more frequent publishing of detailed functional guides, videos, and release notes, available online for customers and from within the application. For example, the fifth set of release notes for E7, specifically 7.0.4; March 2022, is 133 pages long. Planisware Academy is another tool for gaining proficiency with project and portfolio management.
What I especially enjoy with Planisware is unsurpassed flexibility for managing project activities--not just as list tables and Gantt charts, but also with Kanban cards, roadmaps, stage and gates, deliverables, ideas, etc. Modules for resource management and cost management have similar depth of execution. Another module for tracking risks and opportunities is selectable when needed.
Planisware's implementation of activity types as a discrete breakdown structure facilitates the use of consistent, defined activities across projects and improves the accuracy of planning.
Project templates and activity library features are valuable for creating new projects more efficiently.
Data visualization is another Planisware strongpoint. It's possible to make dynamic slide presentations of working projects.
Given the depth and breadth of Planisware modules and the software's overall capabilities, each corporate organization has to make a long-term commitment to adopting Planisware. Providing stakeholders the opportunity to gain needed proficiencies with Planisware is also essential for reaping the considerable benefits of using this fascinating enterprise solution.
I have experience with Asana. It's an easy-to-use and configure solution, especially for medium and non-complex plans.
The real question is: what type of Project/Portfolio Management system do I need?
The Trello, Asana, and Monday.com types of products tend to be a bit more lightweight. Sometimes, they lack the structure that a more robust system such as Project Online or Project for the Web can offer.
If the organization is small(er) and or only a few individuals will be utilizing the system, then the former may work well. If a large(r) organization and many PMs /Portfolio Managers, compliance issues, etc., a more mainstream Project? A Portfolio Management approach may be needed. Look into a bigger player in the market.
Take a look at the Gartner reviews for additional suggestions as to what level and type of system may be the right one for your organization.